What this tool is

In Cahoots sidekick Campaign Management is a browser-based utility built and operated by Caitlin Reilly trading as In Cahoots. It is designed to help music and cultural industry professionals manage campaign setup, naming conventions, budgets, and planning tasks.

Data we collect — genuinely none

This tool does not collect, transmit, or store any personal data on a server. Everything you enter — project names, budgets, dates, contact details — is saved only in your browser's localStorage. It never leaves your device.

No analytics. No tracking pixels. No cookies. No third-party scripts that collect personal data. No account system, no login, no server-side processing. We really mean it.

localStorage and your data

Your project data is stored in your browser's localStorage under the key prefixes inc-projects, inc-ps, inc-rec, and inc-bud-dates. This data:

• Persists between sessions on the same browser and device
• Is not accessible to In Cahoots or any third party
• Is deleted if you clear your browser's site data
• Is not synchronised across devices or browsers

You can delete all stored data at any time using the ↺ Reset all button in the navigation bar, or by clearing your browser's site data for this URL.

Third-party services

The tool loads the DM Mono typeface from Google Fonts (fonts.googleapis.com). This is a standard web request that may log your IP address on Google's servers. If you prefer to avoid this, you can use the tool offline — it will fall back to a system monospace font.

Quick Links in the Home tab point to Dropbox and Google Calendar — these are external links. Clicking them is subject to those services' own privacy policies.

No data sales or sharing

In Cahoots does not sell, trade, or share any user data with third parties. There is no data to share — we'd have to collect some first.

Contact

For any questions about this policy, contact Caitlin Reilly at [email protected].

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How tools connect

Fill in Master first. Everything else reads from it — artist, dates, budget, platforms. The whole point is you only type things once.

01 — Master

Artist, project code, dates, budget. Fill this in first and everything else wakes up. The brief at the bottom writes itself as you go — that's what lands in your Export pack.

Dates are the most important thing. Announce, On Sale, First Show. Fill those in and the rest starts making sense.

02 — Budget

Split by phase (Announce / On Sale / Run Home), then by platform (Meta / TikTok / Audience Republic). Add a City tier if you need per-market spend. Enter actuals mid-campaign to keep track of what's actually gone out the door.

03 — Timeline

Appears once you have dates. Gantt view of campaign phases, ticket sales chart from Countdown, and momentum graph from your Updates. The visual proof that things are (or aren't) on track.

04 — Naming

Project codes, Meta ad naming conventions, file structures. Use this before you build anything so six months from now you can still find things.

05 — UTM & Links

Build UTM-tagged links so GA4 knows which post sold the tickets. Shorten the ugly URLs for organic posts, Linktree, or anywhere a link needs to look intentional.

06 — Countdown

Each show gets a card: venue, capacity, current ticket count. Sell-through percentage does the maths. Log updates over time and it builds a sales history — which feeds Timeline and Run-Home.

07 — Updates Log

Your campaign diary. What's actually happening — ticket numbers, strategy pivots, client conversations, things that worked, things that didn't. One sentence is enough. Six log types, plus an AI summary button for when you need the highlights.

08 — Run-Home

The final 10–14 days before show. Reads from Master, Budget, Countdown and Updates to generate a specific action plan. The more you've filled in elsewhere, the smarter this gets. Unlocks once you have show dates.

Before generating: Update ticket counts, check Budget remaining, log what's working in Updates. Garbage in, garbage out.

09 — Export

Pulls from everything — Master, Budget, Timeline, Countdown — and generates a formatted client pack. Campaign overview, platform strategy, budget summary, show status. Works for sign-off, mid-campaign updates, or wrap report drafts.

10 — Calendar

Export your milestones as an .ics file. One download, straight into Google Calendar / Outlook / whatever. Announce dates, on-sale, shows, ad flight starts — they all land as events.

11 — Hours

Scope a project, build a quote, log your hours. So when a client asks "how long did that take?" you have a real answer. Also handy for knowing when you're working for free.

12 — Clipboard

Quick-copy snippets you type twelve times a day. Ticket links, social bios, canned replies, access codes. Save them once, one-click copy forever.

13 — Audience

Track platform metrics over time — Spotify listeners, Instagram followers, email list size, TikTok, YouTube, Facebook. Log the numbers periodically so you can see what actually moved during a campaign.

14 — Wrap

Campaign's done? Close it out. Final ticket numbers, budget reconciliation, wins, lessons, client quote, audience growth. The structured debrief that seeds every future case study and client report.

Common workflows

Starting a campaign — New Project → Master (dates first) → Budget split → Naming conventions → add shows in Countdown. Log baseline numbers in Audience.

Weekly check-in — update ticket counts → log a note in Updates → check Budget remaining → generate Run-Home plan if the dates are close.

Client update — update Countdown → open Export → paste in the AI summary from Updates as campaign notes. Look organised.

Campaign wrap — final ticket counts in Countdown → update Audience metrics → open Wrap → capture wins, lessons, client quote → Export the pack.

Taking over mid-campaign — create project, fill what you know, log a Note in Updates with whatever you inherited, enter spent actuals in Budget.

Multiple campaigns — each one is its own project. Switch from the top bar. Project codes keep everything separate.

Projects, Demo + Guest mode

Projects — each campaign lives on its own. Switch from the project strip up top.

Demo mode — three sample projects (a tour, a festival, a charity gala) with realistic data. Poke around, then exit when you're ready for the real thing.

Guest mode — use all tools, save nothing. Good for one-off work or showing someone how it works without leaving fingerprints.

Keyboard shortcuts — press ? anywhere to see them. G + a letter jumps straight to any tool.